Payroll Coordinator
A NEW BREED OF ENTERTAINMENT
With almost 150 years of proud horseracing history, Woodbine Entertainment Group is the founding pioneer and largest operator of professional horseracing in Canada.
Building on our rich past, we are surging ahead to the future with an energized, new vision. Today we deliver the most thrilling and highest quality racing, dining and entertainment experiences to our visitors. In doing so, we remain a world-leader in horse-racing — and also among the most exciting and diverse entertainment facilities on the globe.
JOB SUMMARY
The Payroll Coordinator is responsible for managing all aspects of weekly & biweekly payroll processing, ensuring accurate and timely payroll distribution, and maintaining compliance with company policies, collective agreements, as well as statutory and regulatory requirements. The ideal candidate is detail-oriented, has strong analytical and excel skills, and possesses a solid understanding of payroll regulations.
KEY RESPONSIBILITIES
Payroll Processing:
Accurate and timely processing of payroll for all employees (hourly and salary), including off cycles as required. Ensure corporate compliance is maintained by following government regulations, company policies and collective agreement requirements.
Sign off Kronos timecards for the pay period being processed. Perform reconciliations between data integration and interface into Workday and review timecards approved by Operations for any daily hours more than 12 hours.
Issue stop payments and/or deposit recalls as required.
Work collaboratively with all departments and all levels in the organization to resolve payroll issues or discrepancies as well as implementing change
Participate in periodic payroll testing as required (Workday software system upgrades, interface testing, and roll out of new processes).
Provide back-up payroll team members during vacations & absences.
Tax & Regulatory Compliance and Reporting:
Prepare and submit payroll tax filings in compliance with federal and provincial regulations including: CRA, EHT, WSIB, and garnishments.
Prepare monthly remittances for all union due deductions and prepare associated union reporting.
Run weekly ROE processes including reviewing documents and insurable earnings to ensure all information to be reported is accurate and uploading to Service Canada via ROE Web.
Prepare monthly remittances for SOBEN health and welfare.
Participate in tax year-end preparation and closing including reconciliation, balancing of T4’s, T2200 and government filing.
Monitor changes in tax regulations and update payroll systems and practices accordingly.
Employees Inquiries:
Provide excellent customer service and support to all stakeholders across the organization
Issue clear and concise communications with employees about payroll-related policies, updates, and when addressing questions and concerns regarding payroll, deductions, and tax withholdings
Reporting, Documentation & Analysis:
Post weekly and bi-weekly General Ledger (GL) interfaces from Workday.
Prepare monthly journal entries in accordance with the Finance reporting schedule.
Reconcile Payroll balance sheet accounts and ensure reconciling items are resolved promptly
Generate payroll reports, summaries, and analysis for senior finance leadership
Maintain accurate payroll records and documents for audit purposes (internal & external).
Assist with budgeting and forecasting payroll costs as needed.
Maintain and update payroll procedure and desk-level documentation
Provide support with special projects and reporting requests as they arise
Leverage advanced Excel skills to create complex reports that summarize data in a precise and organized fashion, analyze extensive datasets, and provide insights to support stakeholder decision-making
JOB QUALIFICAITONS
Knowledge:
Thorough understanding of Canadian payroll legislation and taxation rules
Solid working knowledge of payroll processing software, with Workday an asset
Working knowledge of hourly time keeping systems, with Kronos Workforce Dimensions a plus
Working knowledge of Financial ERP system, with Microsoft Dynamics 365 an asset
Proficient in Microsoft office suite of tools including: Outlook, Word, etc
Skills:
Proficient in advance excel functions including pivot tables & VLOOKUPs, for comprehensive reporting and data analysis
Excellent communication skills, both written and oral
High attention to detail, and accuracy
Excellent analytical, investigative, and problem-solving skills
Strong organization and time management skills
Ability to handle sensitive and confidential information
Able to work both independently and in a team environment
Education and Experience
Minimum 5 years of Canadian Payroll experience working in a mid to large size organization with operations in Ontario.
At least 2 years of exposure in a union and non-union environment
Payroll Compliance Professional (PCP) certification is an asset
Working Conditions
This is a full-time role, currently a hybrid work arrangement with 3 days in the office and 2 days remote (subject to change)
Diversity, Equity, Inclusion and Belonging
Be Yourself.
We believe differences should be valued and celebrated. By building diverse and inclusive teams, we strive to provide a more authentic and empowering work experience that unlocks the potential of our people. Regardless of race, religion, colour, national origin, sex, gender, expression, sexual orientation, age, marital status, veteran status, or disability status, we believe everyone has the right to express their ideas, ambitions, and pursue their goals with confidence and integrity. Diversity breeds innovation. We want people to think differently. Our commitment is to build a culture that welcomes everyone and leverages their unique perspectives to be a great entertainment company that shares the thrill of horseracing experiences with the world.