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Race Office Associate


Milton  |  Full-time (Non-union)  |  Racing
Race Office Associate
Full-time (Non-union)
SB Race office MHK
Milton
Our rich history is a big part of who we are.  With historic roots dating back over 135 years, Woodbine is steeped in tradition. We have been the engine that drives the Ontario horse racing industry. From King’s and Queen’s trips to Canada, anniversaries and unforgettable horse races, we have been creating winning experiences for all our guests.

We are currently on an amazing 20-year journey to ‘build a city within a city’ and transform the largest privately held land in Toronto into one of Canada’s premiere entertainment destinations.  This journey will unlock the value of approximately 700 acres of land, leading to job creation and the revitalization of our communities, while enhancing our ability to share the thrill of horse-racing and cementing our place as an entertainment powerhouse. 
  
We need dedicated people to join our cause. Be part of Woodbine Entertainment and get inspired to make work awesome!

Our Values & Beliefs
 
| WOW EVERY GUEST | OWN IT! | LISTEN & CONNECT – PEOPLE MATTER | FUEL THE FUN & PASS IT ON | TRUST IN OUR TEAM | #WE CARE | PURSUE YOUR POTENTIAL |BE BOLD| BE ALL IN | 

JOB SUMMARY
 
Reporting to the Racing Secretary, The purpose of this position is to take horse entries for the race card, which includes confirming race information, ensuring eligibility, applying applicable AGCO regulations and communicating with owners and trainers. This position is also responsible for assisting both the Horsemen’s Bookkeeper as well as the Stakes Manager.
 
KEY RESPONSIBILITIES:
 
·         Responsible for taking horse entries from trainers/owners for races. Use information from condition sheet to confirm race information (race date & condition eligibility)
·         Ensure horses that have been entered into the race are not on any lists (vet, starter, and/or judges) and are able to compete in the specified race.
·         Responsible for ensuring that all horses have been assigned a post position and race number, and that all information for the horse/race is accurate once the race draw is complete.
·         Contact trainers directly should any discrepancies or problems with entry arise.
·         Assist with producing an “overnight”; a listing of specific race information, and ensure enough supply is available for customers, owners, and trainers.
·         Responsible for analyzing past performances for each horse, ensuring that each entry is eligible to race and that they are adhering to Alcohol and Gaming Commission of Ontario guidelines.
·         Using InCompass to ensure accounts have been created for each horse, trainer, driver and owner
·         Work with the Alcohol and Gaming Commission of Ontario to confirm any scratches, ensuring regulations are being followed.
·         Maintain a professional relationship with internal departments including Printing, Customer Services, Marketing and Media, and external clients such as trainers, drivers, owners and the Alcohol and Gaming Commission of Ontario.
·         Assist Horsemen’s Bookkeeper when required. Duties may include, but will not be limited to, entering race results in InCompass, printing, balancing and delivering WEG & Alliance cheques. Maintain Horsemen’s account in the absence of the Horsemen’s Bookkeeper.
·         Assist the Stakes Manager when needed. Duties may include, but will not be limited to, entering all nominating & sustaining horses, and preparing lists of horses eligible for WEG & Alliance Stakes. Ensure all payments are balanced, and purses for all added money events are correct.
·         Lead by example, to exhibit, encourage and motivate WEG’s Values and Beliefs

Knowledge
·         General to advanced knowledge of the horse racing industry
·         General knowledge of horse racing rules and regulations
 
Skills
·         Advance attention to detail.
·         General communication, interpersonal and organizational skills are required to interact effectively with all levels of staff, horse trainers and owners.
·         General computer skills in a Windows environment
·         General ability to work in a fast-paced, team environment.
 
Education & Experience
·         Ontario Secondary School Diploma
·         1-2 years of office experience
·         AGCO License