Race Office Administrator - Evenings


Milton  |  Part-time (Non-union)  |  Racing
Race Office Administrator - Evenings
Part-time (Non-union)
SB Race office MHK
Milton
For over 100 years, we have been the engine that drives the Ontario horse racing industry. From King’s and Queen’s trips to Canada, to first dates, anniversaries and unforgettable horse races, we create winning experiences for all our guests.

Join a certified Great Place to Work team and be part of the future of horse racing and entertainment. Access exciting programs that can help unlock your potential while developing challenging and rewarding career goals. As we grow, we need dedicated people to join our cause. Be part of Woodbine Entertainment and get inspired to make work awesome!

Our Values & Beliefs
 
| WOW EVERY GUEST | OWN IT! | LISTEN & CONNECT – PEOPLE MATTER | FUEL THE FUN & PASS IT ON | TRUST IN OUR TEAM | #WE CARE | PURSUE YOUR POTENTIAL |BE BOLD| BE ALL IN | 

Reporting to the Racing Secretary, this position's purpose is to operate the race office during live racing.  This position will perform administrative duties for the Standardbred Department and will be a key point of contact for horse people and race officials throughout each race card. This is a part-time opportunity and candidates must be flexible to work 4 to 5 days a week from 4pm - 9:30pm to support race days.



Day to Day Responsibilities

  • Responsible for taking horse entries from trainers/owners for races via telephone. Use information from the condition sheet to confirm race information (race date & condition eligibility)
  • Be a liaison to the horse people and AGCO Judges
  • Accept equipment & driver changes 
  • Collect all claiming Authorizations
  • Distribute Access stickers and update the Security database
  • Contact trainers directly should any discrepancies or problems with an entry arise
  • Assist with Winner Circle presentations for OSS and Woodbine Stake races
  • Assist in Department initiatives such as Caretaker Appreciation Day & Woodbine Cares events
  • Review and process Standardbred Department invoices 
  • Using InCompass, ensure accounts have been created for each horse, trainer, driver, owner
  • Work with the Alcohol and Gaming Commission of Ontario to confirm any scratches, ensuring regulations are being followed
  • Maintain a professional relationship with internal departments including Printing, Customer Services, Marketing and Media, and external clients such as trainers, drivers, owners and the Alcohol and Gaming Commission of Ontario
  • Lead by example, to exhibit, encourage and motivate WEG's Values and Beliefs

  • Ontario Secondary School Diploma 
  • General to advanced knowledge of the horse racing industry 
  • 1-2 years working in an office environment
  • General knowledge of horse racing rules and regulations
  • Advance attention to detail. 
  • General communication, interpersonal and organizational skills are required to interact effectively with all staff, horse trainers and owners 
  • General computer skills in a Windows environment 
  • General ability to work in a fast-paced, team environment