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Money Room Auditor

Etobicoke  |  Full-time (Non-union)  |  Finance
Money Room Auditor
Full-time (Non-union)
Our rich history is a big part of who we are.  With historic roots dating back over 135 years, Woodbine is steeped in tradition. We have been the engine that drives the Ontario horse racing industry, creating winning experiences for all our guests.

We are also currently on an amazing 20-year journey to ‘build a city within a city’ and transform the largest privately held land in Toronto into one of Canada’s premiere entertainment destinations.  This journey will unlock the value of approximately 700 acres of land, leading to job creation and the revitalization of our communities, while enhancing our ability to share the thrill of horse-racing and cementing our place as an entertainment powerhouse. 

We also take care of our PEOPLE. Here are some of the things we offer:

Full Group Benefits Plan
Paid Vacation
Discounts on Food
Ontario Attractions Discount
Free Parking
Opportunities for Advancement
Social Responsibility Initiatives
We need dedicated people to join our cause. Be part of Woodbine Entertainment and get inspired to make work awesome!

Our Values & Beliefs

Reporting to the Senior Manager – Financial Operations and Controls, the Money Room Auditor will be responsible to ensure a valid, complete, and accurate accounting for the Woodbine Entertainment Group (WEG) daily cash (and cash equivalent) transactions processed by the Cash Operations Dept. and Hospitality Retail Dept. (Giftshop/Lottery) daily sales.

·      Reconcile and audit daily:
o   cash (and cash equivalent) transaction at WEG on/off track which are processed by the Cash Operations Dept and Brinks (Outsourced Cash Ops Service Provider)
o   cash collection and replenishment transactions at WEG cash machines (ABM, TICO, CDU, Cash Recycler) and Wagering Self-Serve Bill Acceptor (BA)
o   Retail (giftshop, valet, programs and lottery) sales transaction at WEG on/off track, which are processed by the Hospitality Retail Dept.
·    Prepare:
o   a Money Room Summary daily report and supporting documents for GL upload/entry, and record maintenance and documentation
o   a Wagering Self-Serve BA daily tracking between Tote BA Clearing record vs 3rd party cash processing provider (Brinks) report and documentation
o   a Retail Sales (giftshop, valet, programs and lottery) Summary daily report and supporting documents for GL upload/entry, and record maintenance and documentation
·         Prepare period end GL Money Room and Retail Sales accounts reconciliation and investigate / follow up any identified reconciliation items with related party 
·         Pro-actively reviewing, developing, and documenting Money Room Daily Cash and Daily Retail Sales audit processes and procedures, as part of Finance – Desktop Level Procedures maintenance
·         Working closely with the Cash Operations Dept., Hospitality Dept. and other WEG operation departments, as Finance department representative/liaison to:
~ address and resolve identified issue arising from auditing the Money Room and Retail Sales transactions, including communicating with 3rd party provider supports
~ actively involves in evaluating and identifying any deficiency of internal controls and business processes/procedures in the Money Room and Retail Sales to recommend corrective actions to management
~ participate in implementation of new Money Room and Retail Sales business processes and focusing on its direct / indirect impacts to daily transactions audit.
·         Assist direct supervisor on additional duties or project work, as assigned
·         Demonstrate and exhibit WEG’s Values and Beliefs in performing daily tasks and responsibilities with a positive attitude


  • Knowledge

  • Good working knowledge of administrative policies and procedures, banking and credit/debit card transactions, and bank reconciliation
  • Proficient with accounting software application and MS-Office suite, particularly advanced MS-Excel skill (formulas & logic, data management – data import, queries, filter, pivot, group & subtotal, macros, automation, etc.)
  • Ability to work with a high degree of confidentiality and integrity in cash control environment

  • Skills

  • Detail oriented and demonstrate analytical and problem solving skills
  • Excellent oral and written communication skill to interact effectively and professionally cross-functionally and at all levels within the organization
  • Strong organizational skill and ability to plan and prioritize work activities effectively
  • Able to work independently and build and maintain effective relationships with team members
  • Ability to think “bold and out-of-the-box” and be a status-quo challenger

  • Education and Experience

  • University or College Degree/Diploma in Accounting, Business Administration and/or the equivalent in education
  • 1-2 years of relevant experience in cash management/operations, payment processing, and/or auditing is an asset

  • Working Conditions

  • This job description indicates the general nature and level of work expected of the incumbent.  It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent.  Incumbent may be asked to perform other duties as required.